Outline a comprehensive budget for a one-person show, accounting for both predictable and unpredictable expenses.
Creating a comprehensive budget for a one-person show requires meticulous planning, encompassing both anticipated and potential unforeseen costs. Let's break it down into predictable and unpredictable categories.
Predictable Expenses:
Venue Rental: This is a major expense, varying wildly depending on location, size, and amenities. A small, independent theatre might cost a few hundred dollars, while a larger venue could reach thousands. Factor in potential additional fees for technical support, load-in/load-out time, and cleaning. Examples: $500 for a community center, $2000 for a small theatre, $5000 for a more established venue.
Marketing & Promotion: Generating audience interest is crucial. Budget for advertising online (social media ads, targeted website advertising), print materials (flyers, posters), potential public relations efforts (press releases, contacting bloggers), and ticketing platform fees. Examples: $500 for basic online advertising, $1000 for print and online combined, $2000 for a more comprehensive marketing campaign.
Set Design & Props: This depends on the show's complexity. A minimalist production might require only a few chairs, while a more elaborate show may need custom-built sets, props, and costumes. Factor in materials, construction, and potential rental fees. Examples: $200 for minimal props, $1000 for basic set design, $5000 for a complex set with custom elements.
Sound & Lighting: Depending on the venue's capabilities, you may need to rent or hire sound and lighting equipment, or hire a technician. Consider microphones, speakers, lighting instruments, and the cost of a technician's time. Examples: $200 for basic sound system rental, $500 for lighting rental, $1000 for a sound and lighting technician.
Printing & Programs: If you're producing programs for the audience, factor in printing costs, design fees (if applicable), and the cost of materials. Examples: $100 for simple programs, $500 for more elaborate designed programs.
Tickets & Fees: Ticketing platforms usually charge a percentage of each ticket sold. Factor this into your overall budget and consider the cost of handling ticket sales yourself versus utilizing a platform. Examples: $100-$500 depending on the chosen platform and ticket sales volume.
Rehearsal Space: If you need a dedicated space for rehearsals, factor in rental fees. This might be a small room or a larger studio, depending on your show's needs. Examples: $100-$500 depending on location and rental time.
Travel & Accommodation: If the show is outside your local area, factor in travel costs (gas, flights, train tickets), and accommodation expenses if an overnight stay is necessary.
Unpredictable Expenses:
Contingency Fund: This is absolutely crucial. Allocate a percentage (at least 10-20%) of your total budget for unexpected issues. This could cover anything from equipment malfunction to illness, unexpected travel expenses, or last-minute marketing needs.
Set Damage or Loss: Accidents happen. Budget for potential repairs or replacements for props or set pieces.
Technical Difficulties: Equipment can malfunction. Have a plan B and budget for potential repairs or replacements.
Artist Fees (if applicable): If you're collaborating with other artists (e.g., a musician, composer), factor in their fees.
Legal Fees: It's wise to consult with a lawyer to review contracts, especially if dealing with venues or distributors. Factor in legal consultation fees if needed.
Insurance: Consider insurance to cover potential cancellations, equipment damage, or other unforeseen events that could impact your production.
By carefully itemizing both predictable and unpredictable costs, you can create a realistic and comprehensive budget that helps ensure the success of your one-person show. Remember that accurate forecasting relies on detailed research and planning. Always overestimate rather than underestimate, especially when it comes to the contingency fund.