What key structural elements contribute to an effective business email or report?

Effective business emails and reports share several key structural elements. First, a clear and concise subject line that accurately reflects the content's purpose is essential. Second, an opening paragraph should immediately state the main point or purpose of the communication. Third, the body of the email or report should be logically structured, using headings, subheadings, and bullet points or numbered lists to organize information and improve readability. Fourth, use clear and concise language, avoiding jargon and technical terms unless the audience is familiar with them. Fifth, provide supporting data, evidence, or examples to substantiate claims or recommendations. Sixth, a call to action should clearly state what the recipient is expected to do or what action is required. Seventh, a closing paragraph should summarize the main points and reiterate the call to action. Eighth, ensure proper formatting and grammar to maintain a professional tone and enhance readability.